A tender gives you the opportunity to inform the buying organisation how you will meet their requirements, offer best value and why they should select your company.
Many businesses will respond to a number of tenders each year and some will be tendering very frequently.
Collating accurate and current background information for tenders can be time consuming. The best approach is for you to maintain an up to date tender bank accessible by your colleagues.
Start by identifying the most usual documents requested by colleagues responding to tenders. The basic background documents will usually include:
· Certificate of incorporation (and name change)
· Public and employers liability insurance certificates
· Audited accounts for the 3 latest years
· Policies covering health and safety and quality assurance
· Policies covering equal opportunities and the environment
· Company ownership and organisation charts
· Biographies of key staff
· Product or service specific information
In addition to the basic background documents you should also consider including more specific product or service information in the tender bank. Identify those of your products or services most frequently subject to tendered bids. For these items collect:
· References from other customers
· Technical specifications
· Service levels
· Percentage of your company’s turnover made up by these products or services
· Personnel responsible for customer care
The simplest method for managing the tender bank is to collect the data into a shared folder on your system. Scan in original documents such as certificates. Maintain dates in the filename of each item of data so that you can ensure that the documents in use are the most current.
As a first step, why not pick the phone up and call John or email him and arrange to meet up.
John's website is: http://www.nomizon.co.uk
His credentials: http://www.linkedin.com/in/johntoppin